Dynamics 365 Business Central

This article describes the key information about Business Central. Below is the table of contents

  • Business Central road map – where we are?
    • ​​​Road map
    • Experience based on Dynamics NAV

    Business Central – basic information

    • ​Modules
    • A new type of implementations – SaaS
    • Named users
    • AppSource
    • Interface change

    Business Central – features and licensing

  • License prices
  • The transition to Business Central – the most important dates
  • Scenarios of migration from Dynamics NAV to Business Central
  • Availability – local system versions

Business Central road map 
Where we are? 
In spring 2018, the Business Central system debuted on the market as another version of Dynamics NAV in the online version. Then in the autumn of 2018, Dynamics 365 Business Central was released on the on-premise version.

Business Central is based on the Dynamics NAV experience
It is worth noting that the Business Central system is based on 31 years of experience gathered by Dynamics NAV. During such a long period, the system was used by 160,000 customers and 2 million users in various locations around the world.
Business Central – basic information

Modules available in the Business Central system are very similar to functionalities known from the previous version of the system.

  • Finance management
  • Project management
  • Operational management
  • Analytics and reporting
  • Supply chain management
  • Sales and service management

New type of implementations – SaaS model
With the Business Central system, we have a new type of implementation that is SaaS. In this licensing model user purchases the access license (as a purchase of the service). As a result, users do not need to be interested in managing the server environment and derivative issues such as the purchase of SQL licenses.

Only named users appear in Business Central licensing.
In the Dynamics NAV system, named users was in the subscription licensing model. In the perpetual model, we operated on concurrent users. Currently, only named users appear in the Business Central system.

AppSource – application store
The new thing is the AppSource store with applications extending the capabilities of Business Central.

Interface change
In Business Central, the interface has evidently changed in both the dektop version and mobile devices.

Business Central – functionality and licensing
The Business Central system licensing have 2 types of users (FULL and ADDITIONAL MEMBERS). FULL users can have access to Essentials or Premium functionality, and on the other hand, additional users have access to the limited functionalities.

  • The main difference in Business Central licensing in relation to Dynamics NAV is that Business Central does not have licensing of concurrent users.
  • There is no mix and match option. This means that, for example, if we use “Financial management” module and at some point we decide to use the “Production” module, all users have to go from the essentials plan to the premium plan.
  • Team Members have unlimited access to reading and limited avaibility in  saves , e.g., can not perform postings. Examples of operations that Team Member can perform are: creating offers, viewing reports, reading data from existing records.

License prices
Licenses can be purchased in 3 models
1) On premises – perpetual
Perpetual means purchasing a license for ownership. The cost of annual fee (BREP) for receiving the right to update the system can be added to this cost

2) On premises – subscription
A subscription is a monthly fee for a hosted system in any Data Center or on Microsoft resources (in the Azure cloud).
If we you want use the Azure cloud, you can receive a license discount. *

3) Cloud – SaaS
In the SaaS model, we pay monthly fees for the entire service, including the environment and SQL licenses.

(on premises)
(on premises)
Essentials 60 EUR Order quotation Order quotation
Premium 85 EUR
Team Members 10 EUR
Polska Funkcjonalność 10 EUR
Paczka obiektów n/a

The transition to Business Central – the most important dates

  • From 1.04.2019 -Business Central only for new customers
    From April 1, new customers can buy only Business Central without the option of downgrade. However, for existing users, the upgrade is only possible for the Business Central version.
  • 1.10.2019 – change in the price list for NAV Subscription
    For existing subscription clients, a change in the price list is planned for October 1. Price for NAV and Business Central will be leveled.
  • Since 2020 years, some functions will no longer be supported
  • 2020 – C/Side will be removed
  • After removing C / Side, the only way to extend the system will be to use Extensions.

Migration scenarios
Below we describe the possible migration scenarios to Business Central for current users

Scenario for Dynamics NAV subscription clients
In the case of a subscription, we can continue with the existing rules.
The first change will occur only on October 1, 2019. The change will consist in the equalization of Dynamics NAV and Business Central price lists.
Subscribers can go to Business Central in the SaaS model or on-premises model at any time.

Scenario for perpetual Dynamics NAV clients
Perpetual clients can also continue using the system in accordance with the unchanged system life cycle policy. However, the only upgrade opportunity is to go to Business Central.
For example, customers who use the Dynamics NAV 2009 system and pay the BREP fee. After April 1, 2019, they can not move to Dynamics NAV 2018. The only option is to upgrade to Business Central.
When you switch from NAV to Business Central, you will receive two named users for each concurrent user. For example, if you have licenses for 10 concurrent users, you will be able to use 20 named users after switching to Business Central.

There are two ways to switch to the SaaS model:

  • You can use the SaaS installation in parallel. By using the SaaS version in parallel, we receive as much as 60-80% discount, provided that the BREP fee is still maintained.
  • You can also opt out of the BREP fee and on premise installation. If you going fully to the cloud, a 40% discount will be granted.

Availability – local system versions
From July 1, 2018, Dynamics 365 Business Central is available in 17 countries.
In addition, since autumn 2018 local versions have been created for Mexico, Iceland, Norway, the Czech Republic and Russia.
In 2019, new local versions was prepared by Microsoft’s partners.
More information about local version is here.