Work with documents in the Microsoft Teams

Microsoft Teams became the successor of Skype for Business. The application recently breaks popularity records and is appreciated by users around the world. As early as mid-2019, 19 million users used the application. In March 2020, the number of users exceeded 44 million.

The program allows you to store chats, files and notes of a given team in one place in the form of one shared workspace. Microsoft Teams can always be with you thanks to compatibility with the most popular operating systems: Windows, iOS and Android.

The main functionalities of Microsoft Teams:

  • Chat and audio&video calls.
    • Contacts outside the organization are supported.
    • Group chat.
  • Share your desktop or presentation during a conversation.
  • Microsoft Whiteboard during the conversation.
  • Scheduling appointments and calendar support.
  • Scheduling tasks using Microsoft Tasks.
  • OneNote integration.
  • Exchange documents and work with Office 365 documents online in real time.

Microsoft Teams – work with documents in real time

Below, step by step, we describe how to create a team and start working with documents in real time.

Step 1: Create a team by clicking on the text in the lower left corner of the application Join or create a team. Then click on Create team.

Step 2: Click Build a team from scratch.

Step 3: Choose the type of team. You can choose from private, public or for the entire organization.

Step 4: Enter the name and add a description. Then click on Create.

Step 5: You can add team members by entering email addresses and clicking Add.

Step 6: Add files to the newly created team. You can use the convenient “drag and drop” method or add new files from the Microsoft Teams application by clicking on the +New.

Step 7: To synchronize files with with Windows Explorer, click on Sync.

Step 8: As a result, you can manage files from Windows Explorer.

As a result, any file changes made by team members will automatically sync. In addition, they will be available from Windows Explorer.


  • It is possible to synchronize different versions of files in real time. For example, several people can work on one Word document or Power Point presentation at the same time.
  • File management is convenient and intuitive thanks to well-known Windows Explorer.
  • File exchange and communication takes place in one place. There is no need to use email or dedicated cloud drive.


  • Synchronization occurs at the channel level, not at the team level.
  • OneDrive does not work in battery saving mode and on the mobile Internet.